Invoice a client for anything
Standalone invoices with no booking attached — plus what void and delete actually do.
Invoices don't need a booking or a contract behind them. Album orders, print sales, a second shooter day, the balance on a wedding — anything you want paying for.
Creating one
- 1
Documents → Invoices → "New Invoice"
There's also a "New Invoice" tile on your Home page, and an Invoice button on any client's record that fills their details in for you.
- 2
Enter the client
Name and email.
- 3
Add line items
A description and an amount for each. Add as many as you need.
- 4
Set a due date and notes if you want them
Both optional.
- 5
Press "Create & Send"
The client gets an email with a secure link to view and pay.
If you bill the same thing repeatedly, save the invoice as a template while creating it and it'll be there next time.
Keeping track
The top of the page shows what's outstanding and what you've collected. Filter pills narrow the list to All, Outstanding, Overdue or Paid, and there's a search box for finding one by client or invoice number.
Invoices show a "Viewed" badge once the client has opened theirs — useful for telling apart "hasn't seen it" from "seen it and ignoring you".
Void or delete?
Both stop the payment link working. The difference is what's left behind:
| Action | Effect | Use when |
|---|---|---|
| Void | Invoice stays in your records, marked void | It was sent and shouldn't have been, or terms changed |
| Delete | Gone entirely | It was a mistake and you don't want a record |
A paid invoice can't be deleted, deliberately — it's a financial record. If you need to give the money back, refund it rather than removing the evidence.
Common questions
Can I send an invoice to a different email than the client's?
Yes. The send dialog has an editable address, which is handy when a parent or company is paying. Sending to a different address updates the invoice's billing address.
Is there a PDF?
Yes — a PDF button on every invoice, and clients can download theirs from the payment page.
What if they pay by bank transfer?
Use "Mark paid". The invoice closes without any money moving through Stripe.
Didn't solve it?
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